New Hires

Welcome to Drake!  Our goal is to provide you with the tools and resources necessary to ensure a pleasant onboarding experience and a successful transition in your new role.

‌‌Before Your First Day

Human Resources - Required Paperwork

Stop by Human Resources on the third floor of Old Main to complete the I-9 process. This is where you can access the I-9 form and list of acceptable document to bring to HR here. Please note, to complete the I-9 process, the legal regulations require you to produce original documents—photocopies will not suffice.

To streamline your onboarding, we have compiled several required forms for you. The forms may be printed and completed prior to coming to Human Resources or you can come to HR and we will provide you with paper copies.

Once you have your my.16300a.com credentials, you can access our internal website and visit the New Employee Welcome Center for further instructions and important information about working at Drake.

Federal W-4

Iowa W-4 2024

Authorization to Mail Check Form, This form is required as part of the process to establish Direct Deposit.

Acknowledgment of Receipt TIAA-Cref Voluntary Tax Deferred Annuity Plan Form

Acknowledgment of Receipt of Drake University Policy Information

Consent to Receive Electronic Notice Form

Employee Photograph Release Form

Employment Record Form

TIAA Salary Reduction Form (full-time employees required and part-time voluntary TIAA retirement option)

Declaration of Domestic Partner Relationship (to qualify for Drake University Plan Benefits)

‌‌On or Before Your First Day

Mobile ID card and more

Drake University offers a Mobile Drake ID. To create your ID, please start by submitting a photo online at least one week before your start date. Once your photo has been approved, you’ll receive emailed instructions on how to add a Mobile Drake ID to your phone and/or smartwatch. Instructions on how to access your Mobile Drake ID are also posted in the Knowledge Base.  

Password/Multi-Factor Authentication

Before you can access email, myDrake or other campus systems, you must change your default password and set up MFA. Here are Password change instructions or contact ITS at 515-271-3001 for assistance.

Human Resources Internal Website

As soon as you log into my.16300a.com, please visit our Internal HR Website. Start with the "New Employee Welcome Center" page. This will guide you as you begin your new position at Drake.  

Parking and Campus Map

Parking Information

Campus Map 

During Your First Few Days

New Hire Checklist

Please use this New Hire Checklist as your guide to make sure that you have completed/submitted all necessary employment forms and resources before you begin employment at Drake University.

Direct Deposit

In addition to the completed onboarding forms, employees are required to use direct deposit which is available online. Setting Up Direct Deposit

Your first paycheck will be a physical check which will be mailed to your home address. If you prefer to acquire this paycheck in person, please contact Payroll at Payroll@16300a.com or 515-271-3190.